Publications Specialist

Job Description

A Publications Specialist is responsible for managing the creation, production, and distribution of printed and digital publications for an organization. This role involves coordinating with writers, designers, and editors to develop high-quality content, ensuring consistency in branding and messaging. The specialist also oversees publication schedules, handles formatting, and ensures adherence to style guidelines. This position is crucial in producing reports, brochures, newsletters, and other corporate materials that effectively communicate the organization s goals and messages.

Responsibilities:

Plan, develop, and produce corporate publications, including reports, brochures, and newsletters

Collaborate with writers, designers, and editors to create high-quality content

Ensure consistency in branding, tone, and style across all publications

Oversee the production process, from drafting to final distribution

Manage publication schedules and ensure timely delivery of materials

Coordinate with external vendors, such as printers and designers, for print and digital publications

Edit and proofread materials to ensure accuracy and compliance with organizational standards

Research and implement best practices for publication design and distribution

Maintain an archive of past publications for reference and compliance purposes

Stay updated on industry trends in publishing, content management, and digital media

Requirements:

Bachelor s degree in Communications, Journalism, Marketing, or a related field

Proven experience in publication management, editorial roles, or corporate communications

Strong writing, editing, and proofreading skills

Proficiency in design software such as Adobe InDesign, Photoshop, or other publishing tools

Understanding of print production and digital content distribution

Ability to manage multiple projects and meet deadlines

Strong attention to detail and organizational skills

Experience working with content management systems (CMS) is a plus

Excellent communication and collaboration abilities

Knowledge of branding, corporate messaging, and marketing principles