Data Entry/Secretary

Job Summary:

We are seeking a detail-oriented and versatile individual to join our team as a Data Entry/Secretary in Dubai. This position requires a combination of exceptional organizational skills, excellent communication abilities, and the ability to handle multiple tasks efficiently.

Responsibilities:
• Must be experienced in document management.
• Scanning and organizing files, preparing files as per requirement.
• Greet and welcome visitors, clients, and employees with a friendly and professional demeanor.
• Answer and direct incoming calls, taking messages and transferring calls to the appropriate individuals.
• Manage the reception area, ensuring it is clean, organized, and reflects a professional image.
• Schedule and coordinate appointments, meetings, and conference room bookings.
• Handle incoming and outgoing mail, packages, and deliveries.
• Assist in making travel arrangements, including flights, accommodations, and transportation.
• Maintain office supplies and inventory, placing orders as needed.
• Prepare and modify documents, including correspondence, reports, memos, and presentations.
• Conduct basic bookkeeping tasks, such as managing expenses and processing invoices.
• Assist with HR-related tasks, such as maintaining employee records and coordinating interviews.
• Provide administrative support to various departments, including data entry, filing, and record-keeping.
• Handle inquiries and provide accurate information about the company’s products, services, and operations.
• Maintain confidentiality and handle sensitive information with professionalism and discretion.

Requirements:
• High school diploma or equivalent qualification. Additional education or certifications are a plus.
• Proven work experience as a Receptionist, Secretary, or in a similar administrative role.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficient in using Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with office equipment, such as printers, scanners, and telephone systems.
• Attention to detail and a high level of accuracy in work.
• Ability to prioritize tasks and meet deadlines.
• Professional and friendly demeanor, with exceptional customer service skills.
• Fluency in English is required. Knowledge of Arabic or any other language is a plus.

Note: Only shortlisted candidates will be contacted for further selection processes.

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