Confidential
Job Description: We are looking for an efficient and proactive Office Manager to oversee the daily operations of our privately managed real estate firm. This individual will play a critical role in ensuring the office runs smoothly and efficiently while supporting staff and leadership in achieving business goals. The ideal candidate will be highly organized, detail-oriented, and have experience in managing administrative tasks in a dynamic environment.
Key Responsibilities:
• Office Operations: Manage the day-to-day office operations, including organizing schedules, maintaining supplies, and overseeing office facilities.
• Administrative Support: Provide administrative support to the management team and staff, including preparing correspondence, organizing meetings, and handling travel arrangements.
• Financial Coordination: Manage office budgets and expenses, process invoices, and maintain accurate records.
• Client Relations: Act as the first point of contact for clients and visitors, ensuring exceptional customer service and professional communication.
• Team Coordination: Facilitate effective communication within the office, coordinate team meetings, and assist with staff onboarding processes.
• Records Management: Maintain organized and up-to-date records for real estate transactions, property documents, and client files.
• Technology Management: Oversee office technology, troubleshoot issues, and liaise with IT support when necessary.
• Compliance and Policy: Ensure adherence to company policies, procedures, and legal requirements relevant to the real estate industry.
• Event Planning: Coordinate company events, team-building activities, and celebrations.
Qualifications:
• Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• Proven experience as an Office Manager or in a similar administrative role, preferably within the real estate industry.
• Exceptional organizational and multitasking skills.
• Proficiency in office software (e.g., Microsoft Office Suite, scheduling tools).
• Strong interpersonal and communication skills.
• Ability to manage confidential information with discretion.
• Problem-solving mindset with a proactive approach.
Preferred Skills:
• Knowledge of real estate operations, procedures, and industry standards.
• Experience with document management systems and CRM platforms.
• Understanding of basic financial and accounting principles.
Additional requirements:
• -This is a very demanding job the required candidate will be required to be on call after the working hours
• – A driving license for onsite inspection visits
More info
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